Google Workspace Security & Management
Your Google Workspace stays secure and well run. Admin console hardening, 2-Step Verification, device management, app access control and Google Vault for UK teams.
Service Details
Google Workspace security and management means your Gmail, Drive, Meet and user accounts are configured safely and kept that way. You get an admin console that is hardened, sign-ins protected by enforced 2-Step Verification, and files shared only with the people who should see them. Your team keeps working the way it already does.
We review your tenant, fix the risky settings in priority order, then run it month after month. This service is part of our continuous operations work, alongside the cloud, endpoint and identity services that keep an estate secure over time.
INFO
You get one team accountable for your Google Workspace tenant, from who can sign in to how long your email is kept.
Collaboration that stays fast and controlled
Google Workspace makes sharing easy, which is why it suits fast-moving teams. The same ease means files shared with “anyone with the link”, apps granted access to every inbox, and former staff whose accounts were never closed. Attackers look for exactly these gaps.
We set sensible defaults so the safe choice is the easy one. Your people keep sharing and meeting as normal, and you can see who has access to what.
Who this service is for
This service suits organisations that run on Google Workspace but have nobody whose job is to administer it properly. That is often a scale-up where a founder or office manager set up the tenant, or a business whose IT person is stretched across everything else.
It also suits teams facing a client security questionnaire, a Cyber Essentials assessment or due diligence, who need to show that their Workspace settings are under control.
What Google Workspace management covers
Security and day-to-day running across accounts, devices and data:
Sign-In Protection
Enforced 2-Step Verification, passkeys or security keys for admins, and context-aware access where your edition includes it.
Admin Console Hardening
Organisational units, admin roles kept to a minimum, and settings reviewed against Google and CIS guidance.
Device Management
Google endpoint management for laptops and phones, so lost devices can be wiped and unmanaged ones kept away from company data.
App Access Control
A review of third-party apps connected through OAuth, with high-risk access blocked and new apps approved before use.
Drive Sharing Rules
External sharing defaults, shared drive ownership and reports on files shared outside the organisation.
Email Security
SPF, DKIM and DMARC records for your domain, plus Gmail safety settings that cut spoofing and phishing.
Google Vault
Retention rules, legal holds and search across email and files, set to match your legal and regulatory needs.
Users and Licences
Joiners and leavers handled promptly, user support, and licences matched to what each person actually needs.
Email authentication uses three DNS records: Sender Policy Framework (SPF), DomainKeys Identified Mail (DKIM) and Domain-based Message Authentication, Reporting and Conformance (DMARC). Together they make it much harder for someone to send email that pretends to come from your domain.
How we work
You get a clear starting point, fixes in a sensible order and ongoing administration that keeps settings current as Google changes the platform.
- Review — We check your admin console, sign-in settings, connected apps, sharing settings and devices, and report what we find in plain English.
- Plan — You get a prioritised list of changes, with the impact on users explained, so nothing surprises your staff.
- Harden — We make the changes in stages, starting with the controls that remove the most risk, and document each one.
- Run — Ongoing administration covers user changes, alert review, new settings from Google and regular reporting on what changed.
From default settings to a managed tenant
Many Workspace tenants were set up quickly and never revisited. We baseline yours, fix what matters first and keep a record of every change, so you can show auditors and clients how the tenant is configured.
Findings report
Your current settings, in plain English
Change log
Every setting change recorded
Regular reports
What changed and what needs attention
Evidence for audits and client questionnaires
A well-run tenant produces the evidence auditors and enterprise clients ask for: enforced 2-Step Verification, admin role reviews, device records and retention settings. We keep those records as part of the work, which supports Cyber Essentials, ISO 27001 and UK GDPR programmes.
Our assurance and compliance support teams can turn that evidence into answers for security questionnaires, without you having to move to a different platform.
Services that work alongside
Google Workspace management fits with the rest of our operations work. Identity and access extends single sign-on from your Google accounts to other business apps, and endpoint management covers devices beyond what Google manages. User awareness training helps your staff spot the phishing that targets their inboxes.
You can run all of it inside managed services with a single service desk. If you also use Microsoft, see our Microsoft 365 service, and for a wider view of how your workplace tools fit together, see digital workplace.
Frequently asked questions
Get your Workspace settings in order
Tell us how your teams use Google Workspace and what worries you about it. You get a clear view of the settings to fix first and what ongoing management would cover.